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Nurturing Our Community

2019biddingposter

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Silent Auction Rules - 2019 (See below for Frequently Asked Questions)

YOU MUST REGISTER TO RECEIVE A BIDDER NUMBER. Beginning March 10, you can get a bidder number at the NOC registration table in the social hall or by going online to: charityauction.bid/NOC. You must have a credit card to register.

Bidding will take place after all three Sunday services in the Social Hall on March 24, March 31, and April 7.

Tables in the Social Hall will display all of the events offered by hosts, accompanied by a bidding sheet for each event. Bidding closes at 1:00 PM on the last day of the auction.

You bid by entering your bidder number, name, and the amount of your bid on the bidding sheet for that event.

EACH BID MUST BE WRITTEN ON A SEPARATE LINE. If you want to attend as a couple or as a group, you must enter the bidding information on a separate line for each person. First write your bidder number, then one of your names. To bid for another seat, use your bid number and the person’s name for whom you are bidding, if you intend to pay for them (or if they are going to reimburse you). You may bid on as many seats as you wish. The bidder number lets us know who is paying for the ticket, the name lets us know who is going to the event

When you are raising a bid, please raise your bid at least by the suggested increment for that event. Do not cross out your previous bid, it MUST be done by NOC auction staff.

Please note that you can always raise your bid by more than the minimum. Why? Much higher bids are made to ensure a winning bid. When placing a new higher bid, be sure to have auction staff cross off your older bid(s).

The bidding works like this:
Let’s say a host offers a chicken barbeque for 10 people with a starting bid of $25 and bid increases of $5 minimum. After 10 people have each bid $25, the 11th person can still be on the guest list by placing a higher bid of $30 or more on the next line of the bid sheet. This will bump the lowest bidder, or the last person that bid $25, off the guest list.

If you were outbid and you want to ensure your seat at the event, you counter with a higher bid. In the end, the highest ten bidders will have a seat at the “table.”

If you want to be sure to get a “seat at the table” you may place a higher bid at any time. The first bidder at a particular level is the LAST person at that level to get eliminated!

The best practice is to bid early, bid high, and keep an eye on the progress.

If you find you have been outbid and you would like to keep bidding, please put your name on a new line with your new higher bid. If you have entered the bidding as a couple or a group, and one member of your group has been outbid, you will need to raise the bid for that person. Just enter the new, higher bid on the next blank line on the bidding sheet along with your bidder number and the person’s name. DO NOT CROSS OUT OR CHANGE YOUR ORIGINAL BID (OR BIDS). Only the auction staff may cross out bids.

Remember: In the case of a tie, the first bid at that amount wins. As you’ve probably figured out, it is a smart strategy to put your bids in early for the events you want to attend.

Important:

Your bid is a contract. Please do not bid if you cannot attend. Check your calendar beforehand to make sure you can attend, as the dates of the events are fixed and cannot be changed.

NO REFUNDS WILL BE GIVEN. ALL BIDS ARE FINAL. If you win an auction event but then find you are unable to attend, you may gift or resell your spot to a friend or family member, notifying the host of the change.

All winning bidders will be notified during the week after the bidding closes on April 7. At the close of the auction, the full payment for all of your winning bids will be automatically charged to the credit card you put on file when you registered as a bidder. Sorry, but there are no refunds.

That’s it! Have fun! Eat well, commune with new friends and old.

 

FREQUENTLY ASKED QUESTIONS

What is Nurturing Our Community (also known as NOC) ?

It is a unique and fun community builder and fundraiser for the Center for Spiritual Living, Santa Rosa. Members and friends are invited to bid in a silent auction to attend one or more events hosted by members and friends of the Center. The events involve “breaking bread together” and other inspired activities, and are scheduled from May to September. They can be casual picnics or elegant meals and may include entertainment, games to play, movies to watch – the only limit is your imagination!

Do I have to be a Center for Spiritual Living member to participate?

You do not have to be a member to participate. This is for ALL of our community and anyone can participate, as a host or as a bidder.

When is the NOC silent auction?

The 2019 Nurturing Our Community silent auction will take place after all three Sunday services in the Social Hall: March 24, March 31, and April 7. Tables in the Social Hall will display all of the events offered by hosts, accompanied by a bidding sheet for each event. Bidding closes at 1:00 PM on the last day of the auction.

How do I register to bid in the auction?

All bidders MUST have a bidder number. Your number identifies who you are and must be used whenever you bid on an event. You can get your number by registering at our NOC Table beginning March 10 or online at charityauction.bid/NOC. You will need a credit card to register.

Those registering in the Social Hall will be given a bidder number and a catalog of all events. Your bidder number will be written on your catalog by the NOC team. For those registering online, a catalog will be waiting for you at the NOC registration table. (The catalog is also viewable online.)

How do I bid on the events?

First, determine which events are appealing to you and that the date fits with your calender! Once known, enter your bidder number, your name, and the amount of your bid on the bidder sheet. Each line you fill in with your information is for ONE SEAT at the event.

What if two or more of us want to go?

You cannot bid for two seats on one line. Enter the bidding information on a separate line for each person. The bid number lets us know who is paying for the ticket, the name lets us know who is going to the event

I want to take a friend, how do I bid for them?

When you bid you will write your bid number and your name on the bidding sheet. To bid for another seat, use your bid number and the person’s name for whom you are bidding, if you intend to pay for them. Remember, if you bid with your bidder number YOU will be charged if you win. Reminder: you need a separate bid line for each seat you want to purchase.

How many events can I bid on?

There is no limit to how many events you can bid for; however, your bid is financially binding and you will be charged for all events that you win upon the close of the auction.

Do I have to be present to win?

No, winners will be notified. However, bidding often gets rolling at the end of the auction -- so it is to your advantage to keep a close eye on the bidding to make sure you are not out-bid and lose your place.

READ THIS SECTION TO UNDERSTAND HOW THE AUCTION WINNERS ARE DETERMINED:
How, exactly, do you decide who won?
Here is an example of how it is figured out:
If the event you are interested in has 6 seats available, the 6 highest bidders will win. However, if there is a tie – lets’ say the last available seat has two bids at $25 - the FIRST PERSON who bid $25 will win. (The first person to bid at an amount is the last person eliminated at that amount.)

Another example:

There are 10 seats available and the first ten bidders each bid $25. The 11th person bids $30. Who gets eliminated? The last person to bid $25. The first person to bid $25 will be the last person at that amount to lose out. This is why it is important to bid early!

So, if you want to be sure to get a “seat at the table” you may place a higher bid at any time. The first bidder at a particular level is the LAST person at that level to get eliminated! NOTE: DO NOT CROSS OUT OR CHANGE YOUR ORIGINAL BID (OR BIDS).

Only the auction staff may cross out bids.

The best practice is to bid early, bid high, and keep an eye on the progress.

How will I know if I won?

If you have a winning bid, our team will use your contact information to contact you during the week after the close of the silent auction on April 7. You will receive an email indicating what you won and how much you were charged. This will be followed by a notification in US Mail giving you the same information.

We will also post winners in the Social Hall and on our website (www.cslsr.org/nurturing-our-community) the week after the close of the auction.

When do I pay for my winning bids?

At the close of the auction, the full payment for all of your winning bids will be automatically charged to the credit card you put on file when you registered as a bidder. Sorry, but there are no refunds.

What happens if I win but my partner got eliminated?

We check with hosts to see if they are able to add one more than the advertised number of participants. Some can and some cannot. We will make every effort to see that your partner is included.

I WON THE BID! NOW WHAT?

After you have been notified of your winning bid(s), the event host(s) will contact you sometime before the end of April. They will share any further information needed regarding the event (special directions or other details). From this point forward all communication will be between you and the event host. The hosts will also contact you closer to the event.

If I won a bid but it turns out I cannot go, what do I do?

All purchases are final and no refunds will be made. You may either sell or gift your ticket(s) to a family member or friend, notifying your host of the change . The hosts put a lot of time and effort into the preparation of their events and we want everyone to honor them by showing up.

If you cannot find anyone to attend in your place, let your host know and notify an NOC team member or the receptionist at the Center. With enough advance notice, we may know someone who would love to attend in your place.

 

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